July 2009

Welcome Back To The MiniShred News Letter

In this edition of the Monthly MiniShred News Letter. The Tip of the month will be provided by the CD Bureau about the benefits of having your all documents scanned and placed on CD or directly onto your server. Tip of the Month (click on the link here or at the bottom of the page)

Ok So What's New in the World of Mini Shred. Well We would like to Congratulate DLP Solicitors for Saving Money and securing their confidential documents by having in their Office a Secure console supplied by Mini Shred and manufactured locally that matches their exciting office furniture. Below is a small snippet of how DLP can help you.

DLP – Direct Law & Personnel

DLP Can become any company's HR Manager. 
Even though a business may not have an in-house HR Manager they still experience the same problems with absence, contracts, etc, the list goes on and on.
On that basis if they cannot justify the cost of an in-house HR manager it does not mean they are exempt from the law regarding employment and correct procedures must be followed.
Some of the penalties for not following the correct law are huge.  Compared to the companies wage role DLP are highly cost effective and offer an extremely wide and varied level of service.
With DLP you have your own dedicated HR Manager. 
This means you have one person to deal with all your issues and whenever anything arises you just give them a call and they will visit your site to resolve any issues. 
Whether its redundancies, dismissals, interviews, appraisals, contracts, appeals, grievance or just advice on maternity leave, deduction of wages, holidays and bank holidays accrual etc.  They do it all. 
DLP do the same as an in-house person but at a fraction of the cost on the basis that they look after a few other companies.  They also pair up managers to companies for example one of the advisors has experience in working alongside schools and nursery’s.
At DLP you can call the office as many times as necessary and have your advisor out to see you as many times as you want.  DLP update all contracts, and documents are bespoke to your companies individual needs, all in with the monthly retainer fee. 
Also included is the preparation of any cases brought to tribunal including all correspondence and witness statements so DLP don't just do the HR Manager role they also do Full Employment Law Compliance.

The CD Bureau is based in Warrington and cover's the whole of the UK and provides a facility that enables any company the ability to electronically store all their documents. This provides for a speedy retrieval of their documents and also means that they have them securely backed up.

So why scan your documents?
Get Rid of Your Filing Space
Whether you have invoices, project files, correspondence, books/magazines, purchase orders or other documents to scan we can recommend the best way to do it and finish the job quickly, to a high quality and at a reasonable cost. Typically you can store 3 filing cabinets of information on one CD ROM thereby saving thousands of pounds per year on document storage space.
Reduce your administration costs
A typical office worker can spend around 40mins every day in finding documents upon which they perform their business tasks. A document management solution, in conjunction with scanning your documents, will cut this time at least in half. 
Risk management & loss of information
Most companies have regular tape backups of their electronic data but what about backups of all your paperwork? A recent report indicated that companies which suffered a total loss due to fire, etc of their documentation went out of business within 12 months. Document scanning and archival enables you to have multiple copies of your documents on and off-site and these can be re-instated within minutes of any disaster so staff can carry on their work and should be incorporated in your disaster management process.